Careers

People Are Our Cornerstone

Whether you are a practicing attorney or other legal professional with years of experience, a law student looking for the right place to start your legal career, or an administrative professional who wants to work in a respectful and collegial workplace, we welcome the opportunity to tell you more about the opportunities at May Potenza Baran & Gillespie.

Please see below for the current opportunities at our established law firm located in downtown Phoenix.

Open Positions

Legal Administrative Assistant – Transaction

May, Potenza, Baran & Gillespie, P.C., an established mid-size law firm located near Central and McDowell in Phoenix is looking to add a highly skilled, proficient and self-motivated Legal Administrative Assistant with multiple capabilities to support our Estate Planning, Estate/Trust Administration and Corporate/Business Planning group.

We work hard. We work collaboratively. We encourage teamwork, a can-do attitude and problem-solving. You must have a strong work ethic. You must have excellent written and verbal communication skills, be technically savvy, work independently, as well as be able to work as part of a team. The successful candidate will be a team-player, have ability to provide exceptional internal and external client service and have a high level of attention to detail.

RESPONSIBILITIES:

  • Understand estate planning documents and supports document management process
  • Communicate with clients and interact with court staff
  • Docket attorney calendars and manage deadlines
  • Schedule and provide reminders of appointments and meetings (live and zoom) for attorneys
  • Assist in preparing and assembling of estate planning documents and binders
  • Perform day to day administrative tasks such as maintaining information files and processing paperwork, printing, scanning, and mailing
  • Organize and save emails, electronic and paper client files
  • Maintain pleading indexes
  • Assist with the filing of court documents
  • Prepare miscellaneous court documents
  • Monitor CLE needs of attorneys
  • Processing of incoming and outgoing mail
  • Prepare routine legal and administrative correspondence
  • Assist with opening new matters and assist with attorney monthly billing process
  • Perform support activities to assist attorneys
  • Other duties as assigned.

MINIMUM QUALIFICATIONS:

  • Three (3) years’ legal administrative experience
  • Estate/trust administration experience
  • Or, any equivalent combination of education and/or experience

In exchange for helping us deliver excellent legal service to our clients and contributing to our collegial work environment, we will offer you competitive compensation and excellent benefits.

Interested candidates should send their resume to hr@maypotenza.com.

Legal Assistant – Litigation

May, Potenza, Baran & Gillespie, P.C., an established law firm located in downtown Phoenix is looking to add a skilled, proficient, and self-motivated Legal Assistant to join our Commercial Litigation team. We work collaboratively. You must be committed to supporting our team. We encourage teamwork, initiative, critical thinking, and problem-solving. The ideal candidate works independently with minimal supervision, performs administrative duties, including creating and preparing routine materials, proofreading, verifying, and editing all materials for extreme accuracy and clarity. The Legal Assistant uses discretion and judgment when screening visitors and telephone calls, schedules appointments, organize workload to meet established priorities, handles confidential information professionally and consistent with legal and ethical policies. You must have a strong work ethic. You must have excellent written and verbal communication skills, be technically savvy, work independently, as well as, be able to work as part of a team. The successful candidate will be a team player, have the ability to provide exceptional internal and external client service, and have attention to detail. Candidates must excel in a fast-paced environment and be highly motivated.

MINIMUM QUALIFICATIONS:

  • High School diploma or equivalent
  • Associates degree or equivalent experience preferred
  • Five (5) years’ legal experience
  • Commercial litigation experience preferred
  • Or, any equivalent combination of education and experience

In exchange for helping us deliver excellent legal service to our clients and contributing to our collegial work environment, we will offer you competitive compensation and excellent benefits.

Interested candidates should submit your resume to HR@maypotenza.com.

Paralegal: Real Estate, Corporate/Business Planning, and Mergers & Acquisitions

May, Potenza, Baran & Gillespie, P.C., an established mid-size law firm located near Central and McDowell in Phoenix is looking to add a highly skilled, proficient and self-motivated Paralegal with multiple capabilities to support our Real Estate, Corporate/Business Planning, and Mergers & Acquisitions group. We work hard. We work collaboratively. We encourage teamwork, a can-do attitude and problem-solving. You must have a strong work ethic. You must have excellent written and verbal communication skills, be technically savvy, work independently, as well as, be able to work as part of a team. The successful candidate will be a team-player, have ability to provide exceptional internal and external client service and have a high level of attention to detail.

JOB SUMMARY:

The Transactions Paralegal must have five (5) years of experience in real estate, corporate/business transactions, and mergers and acquisitions. The successful candidate will possess strong organizational skills, excellent client service skills, and the ability to communicate with courts, attorneys, and tax authorities.

MINIMUM QUALIFICATIONS:

  • Associate degree in paralegal or legal studies or Paralegal Certificate
  • Bachelor’s degree from an accredited college or university preferred
  • Minimum of five (5) years of paralegal experience
  • Real estate, corporate/business and mergers & acquisitions experience
  • Or, any equivalent combination of education and/or experience

RESPONSIBILITIES:

  • Assist in preparation of complex business-related legal documents
  • Formation of entities and assist to help make them operational
  • Maintenance of business entities, including updates to organizational documents and buy-sell agreements
  • Coordinate related documents such as employment agreements, non-competes and confidentiality agreements

In exchange for helping us deliver excellent legal service to our clients and contributing to our collegial work environment, we will offer you competitive compensation and excellent benefits.

Interested candidates should send their resume to hr@maypotenza.com

May, Potenza, Baran & Gillespie, P.C. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.  This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Receptionist 

May, Potenza, Baran & Gillespie, P.C., an established law firm located in downtown Phoenix is looking to add a skilled, proficient, and organized Receptionist. We work hard. We work collaboratively. We encourage teamwork, problem-solving, and a can-do attitude. You must have a strong work ethic. You must have excellent verbal communication skills, be technically savvy, work independently, as well as, be able to work as part of a team. The successful candidate will be a team player, have the ability to provide exceptional internal and external client service and attention to detail.

JOB SUMMARY:

The Receptionist serves as the Firm’s first point of contact and has a professional, outgoing, and positive demeanor. Responsibilities include interacting with and building effective relationships with visitors, clients, and attorneys by phone and in person. The Receptionist serves as general administrative support to the office and staff overall.

ESSENTIAL FUNCTIONS:

Perform day-to-day administrative tasks, not limited to:

  • Operate multi-line telephone system to answer, screen, and direct incoming calls.
  • Greet clients and visitors in a professional manner
  • Direct incoming calls
  • Provide information to callers
  • Monitor visitor access and maintain building security protocols
  • Retrieve, sort and deliver mail
  • Organize and maintain conference rooms
  • Monitor and manage the phone system and serve as the liaison to host phone business partner
  • Prepare the office for employee’s arrival each morning and close each evening
  • Manage inventory relevant to the reception area and front kitchen
  • Organize, tidy and maintain the reception area
  • Monitor incoming and outgoing faxes
  • Maintain the kitchen, coffee, and beverages
  • Log checks and email to all members of the Firm
  • Provide general administrative support to the office and staff overall
  • Perform other duties as assigned

The demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

MINIMUM QUALIFICATIONS:

  • High School diploma or equivalent
  • One (1) year of receptionist/front office experience
  • Office experience in a law firm preferred
  • Customer service experience
  • Or, any equivalent combination of education and/or experience

In exchange for helping us deliver excellent legal service to our clients and contributing to our collegial work environment, we will offer you competitive compensation and excellent benefits.

Interested candidates should send their resume to hr@maypotenza.com.

In exchange for helping us deliver excellent legal service to our clients and contributing to our collegial work environment, we will offer you competitive compensation and excellent benefits.

Summer Associate Program

To learn more about our Summer Associate Program and the opportunities at MPBG for law students, please reach out to hr@maypotenza.com.